When you believe that your internal printing costs are running out of control, you can consider arranging all your printing to be trusted through a print management solutions company where you will be in control of your costs, output, and have access to new technology.
Begin by Analyzing Your Printing
You may or may not have the information required to be able to analyze your printing now and in the future. Print management solutions companies will help you understand your current fleet of printers, how effectively they are operating, and what changes you could consider for boosting your overall system’s productivity.
They will compare your current and future use for scanning, copying, printing and if you still use it, faxing.
Many small businesses purchase small printers and locate these around the premises where individuals are working. These small printers are not necessarily efficient, and the overall cost may be more than you realize, especially when this is compared to one, much larger and more substantial printer, where the cost per print is far lower.
The smaller printers located around your organization are rarely networked, and in a modern business environment, this does not make good use of the many advantages available.
The small printers require cartridges more regularly, and these are more expensive per sheet printed than larger more efficient printers.
Where the print management solutions company suggests ways to help you improve your workflow and maximize the usage of all your devices, they will consider that your employees need printers close at hand and not to waste time walking across the building to collect their printed materials. The idea is to improve the efficiency, not to make it worse. Nevertheless, the location of printers is vital to the efficiency of any organization.
Your print management solution experts will identify inefficient devices, automate your supply of toner cartridges and predict your future use. They may also be involved in training new employees with advanced technology.